Synlait Milk (ASX:SM1) has released instructions for shareholders, proxy holders and guests on how to participate in its upcoming virtual and hybrid shareholder meeting, covering online access, voting procedures and question submission processes.

Key Points

  • Shareholders can attend the meeting online via smartphone, tablet or computer, with access through the meetnow.global/nz platform.
  • Online attendees can view a live webcast, submit votes in real time, and ask questions during the meeting.
  • Supported browsers include the latest versions of Chrome, Safari, Edge and Firefox.
  • Proxy holders will receive an email invitation the day before the meeting containing a link to access the online meeting.
  • Guests may attend but are not permitted to ask questions or vote at the meeting.

Online Meeting Access and Login Requirements

According to the filing, shareholders can access the online meeting by visiting meetnow.global/nz and selecting the required meeting before clicking "Join Meeting Now." Shareholders are required to select the "Shareholder" option on the login screen and enter their CSN or Holder Number along with their post code. Those located outside New Zealand are instructed to select their country from a drop-down box in place of a post code. After accepting the Terms and Conditions, shareholders can proceed to the meeting home screen, where they can view the live webcast, vote, ask questions and access meeting materials.

Voting Procedure During the Meeting

The filing states that resolutions will be put forward once voting is declared open by the Chair. Once voting has opened, the resolution and voting options will appear on screen. Shareholders can vote on all resolutions at once or address each resolution individually. A green tick will appear on screen to confirm that a vote has been successfully cast. Shareholders wishing to change their vote can do so by selecting the "Change Your Vote" option. The filing does not disclose the specific resolutions to be voted upon at the meeting.

Question Submission and Guest Attendance Conditions

The filing states that any eligible shareholder or proxy holder attending the meeting remotely is eligible to ask a question. To submit a question, attendees are instructed to select the Q&A tab, type their question into the box at the bottom of the screen, and press "Send." Guests attending the meeting are required to provide their title, first name, last name and email address upon login. The filing explicitly notes that guests will not be able to ask questions or vote at the meeting. Proxy holders will receive a separate email invitation the day before the meeting with a link to access the online platform.